Archive for the ‘Organizational climate’ Category

Are you a Charlie?

Wednesday, January 13th, 2010

toolbeltCharlie, a retired engineer, is Humanergy’s on-call handyman. And he is so much more than that. Charlie can fix anything. Even more impressive than his multitude of abilities is his total commitment to our organization. From day one, Charlie has taken ownership for our physical spaces and our organization’s people.

Charlie doesn’t wait for us to generate a list of to-dos. If he sees something that needs addressing, he takes care of it. He anticipates problems and points out opportunities for more effective use of our resources, such as ways for us to be more energy efficient.

One weekend, an employee dropped by the office with her husband to retrieve her glasses. Charlie happened to be driving by, noticed an unfamiliar car in the lot, and drove in to investigate who was on the property. His commitment to his job isn’t constrained by the day of the week or the nature of the task.

Charlie also nurtures Humanergy’s people. It isn’t unusual to come in to find that Charlie has left us a basket of tomatoes from his garden or candy on Valentine’s Day. When one team member’s child came down with the flu, Charlie delivered a care package of treats to her home.

What can we all learn from Charlie?

Commit. Charlie has committed himself 100% to the organization and its success. While he is not here every day, and isn’t even an employee, he takes ownership for Humanergy’s mission.

Do it because you love it. Charlie has a passion for what he does and who he does it for. He’s here because he cares, not because he needs the work or the money. (As you can imagine, Charlie is in high demand – everyone wants him as their go-to guy.)

Pitch in. Whether it’s in your job description doesn’t matter. Be the person who’s willing to do what it takes.

Make it personal. Share some of your private life and connect with others on a personal level. Remember birthdays, offer support during trying times and never forget that coworkers are people too.

Be yourself. One of Charlie’s best attributes is his authenticity. He is a “what-you-see-is-what-you-get” guy, and there’s a direct relationship between his values and his actions.

How can you help others find their “inner Charlie?” If you’re a leader, model Charlie’s attributes. After all, if you don’t take ownership, others surely will not. Allow people enough latitude in their work to make decisions and apply their skills to the fullest. Feed their strengths and encourage their individuality. Help them connect the dots between their future and the organization’s. You’ll be rewarded with a more creative, self-sufficient and dynamic team and a lot more enjoyment at work.

Every organization needs at least one Charlie. (Sorry, you can’t have ours. We don’t give out his name or his phone number!)

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Weeks Peaks and other great ways to celebrate daily success

Monday, December 28th, 2009

sparklerFriday evenings are wonderful. We’re usually taking a  breather after a hectic week. We’re enjoying a little time with friends and families. And for those of us lucky enough to be associated with Humanergy, we get to read Weeks Peaks!

Weeks Peaks is the creation of Karen, our fabulous business manager. Each Friday before she leaves for the weekend, she sends out an email that contains bullet points of news – rave reviews from a client, personal milestones, funny stories – anything that is significant in the life of our Humanergy “family.”

Weeks Peaks aren’t hard to put together. Because Karen’s the hub of our office, she is privy to the news of each day. When something notable occurs, she types that into her staged Weeks Peaks draft in Outlook. That makes constructing the email easy, since she doesn’t have to remember the highlights from the week. Most Weeks Peaks are about 7 bullet points – so no major creative writing is required.

For many of us, opening our email at 6:00 p.m. on a Friday is the highlight of the week. We look forward to it, even create rituals around it. We leave the family in the other room, sip a comforting beverage of our choice and settle in to revel in the stories of the week. We stay connected, learn more about each other and feel part of something meaningful, even if we’ve spent the whole week with clients away from the office.

How can you find ways to share and celebrate regularly, without making it an onerous task?

Ahhh….can’t wait for Friday!

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Want innovation? Maximize employee engagement

Tuesday, September 1st, 2009

team-with-keyAn article by Krisztina Holly and Jim Clifton in Business Week recently postulated that the answer to our economic woes is to inspire and empower employees to innovate. They  challenged leaders  to stop focusing on layoffs and unemployment and start paying attention to the people who are still there – to boost employee engagement.

There’s no one way to nurture people’s investment and engagement in your organization. There are a set of best practices that keep people growing, thriving and bringing their best ideas forward.

Invest in people. Encourage employees to be curious, take ownership for their work, gain new skills and fulfill their purposes in life. You don’t have to spend lots of money to do this. You do have to open the lines of communication, share responsibility and actively nurture your people.

Build relationships. Foster respectful relationships among employees at all levels. First, get real about the quantity and quality of your relationships, and take steps to connect with people. If you don’t have positive relationships with others, those you lead probably won’t either. Create an environment that values the big things, like honesty and integrity, and the small things, like manners and kindness.

Communicate well and often. Practice being a sponge – focusing more on listening and really understanding what others have to say. Communicate in ways that help others understand: Use plain language, share all that they need to know and check to be sure that you both “see the picture” in the same way.

Be open to feedback and willing to change. We all love feedback when it’s positive. Work on soliciting feedback regularly and encouraging people to tell the whole truth. Manage your emotional reaction to feedback, but don’t stuff those feelings under the rug. Most importantly, be humble enough to know that everyone has stuff that needs to improve. Take action to build on your strengths and manage your weaknesses.

These four bullet points are stuffed with best practices. Here are 3 simple steps to zero in on one area and make meaningful change:

1. Pick a focus. Make it practical and tangible, such as I will ask 3 open-ended questions each day or I will ask for feedback 2 times per week.

2. Post it where you will see it (e.g., post hard copy near your desk,  use electronic reminder, etc.).

3. Track how often you do it.

After a few weeks,  evaluate your progress and its impact on your performance. Repeat the process, so that you’re continuous improvement.

Innovation is the fuel that will keep your organization running. Create the right conditions for employees to maximize their brilliance and originality, and you’ll have enough energy to power you through any crisis.

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The lost art of appreciation

Thursday, August 6th, 2009

CB065332“Thanks.” “That was excellent work.” “I really liked it when you….”

We don’t say these words often enough. Maybe it’s the overdrive mode that most organizations are in these days. What we’re missing by not sharing genuine appreciation with others is a key to employee motivation. Showing gratitude and giving positive feedback isn’t the only way to motivate, but it can be one of the easiest and most enjoyable.

We recently stumbled into an opportunity to appreciate each other at Humanergy. A couple of years ago, we started exchanging “white elephant” gifts during the holidays. A “white elephant” is that thing that’s been sitting in your basement or garage that you’ve been meaning to get rid of, but you don’t really think anyone wants it. Maybe you’re even embarrassed to admit you have it.

One of our staff gave a fellow employee a “beautiful” rope necklace embellished with a dozen Southwestern figures, like a coyote, cacti, sombrero and snakes. The nicest thing we can say about it is that it is unique.

The receiver of this gift quickly transformed it into a talisman for our Humanergy team. We each picked a figure to represent ourselves, and the necklace was passed from person to person when we noticed something good. To document our appreciation, we started using a journal which travels with the necklace.

A typical journal entry might read, “To Karen, the green cactus, for outstanding detail management and customer-centric thinking on the ABC project. From Christi, the sombrero.”

What started out as a fun gift exchange has been transformed into a way to communicate about the great things that are happening at Humanergy and each person’s contributions.

The fun factor cannot be ignored here. The journal alone would have been satisfying, but the quirky necklace adds a bit of spice and personality. (And, yes, some team members have been spotted wearing the necklace around the office from time to time. So far no one has been brave enough to wear it elsewhere.)

Sharing appreciation feels magnificent. We just can’t figure out who’s enjoying it more – the people receiving the heartfelt thanks, or the people giving them.

You don’t need a funky necklace. Look someone in the eye and share your specific, meaningful gratitude. You’ll both feel wonderful. And you’ll get back to work smiles on your faces.

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Is your organization a great place to work?

Tuesday, August 4th, 2009

happysunWhat response would you get if you asked employees how it feels to work at your organization? “Not bad” or “depends on the day” might be among the answers. Humanergy recently asked its employees what they thought, and their unanimous response was, “This is a great place to work!”

Okay, we are a very small business. We don’t have hundreds of employees. Maybe you’re thinking, the more employees, the more likely you’ll have disgruntled ones. Maybe.

We think that building and nurturing a great place to work can be a reality, no matter what the size of the organization. We cultivate our positive work environment through four fundamentals:

Be transparent. We say this a lot, and it bears repeating. We value and practice open communication. As a team, we share everything from financial data to vacation stories. We share personal struggles and work challenges. When good things happen, we celebrate together. One employee noted in our recent survey, “I know I can speak frankly with my team and they can speak frankly with me.” Another said, “[Open and honest communication] takes work and is a conscious choice.”

Share the same big picture. We have a set of goals called our TrueSuccess. One of these goals is to make a real difference in the world. Rather than being lofty and unrealistic, the aspiration to make a difference keeps us grounded on what is really important. We approach each phone call, coaching session, email and meeting with the right attitude. We walk away from each encounter asking, “Did I do my best to make a positive impact on that person? What could I do better next time?”

Think and act like owners. We’ve evolved from a two-person partnership to a group of people who make decisions that are in the best interests of our clients and the company. The owners consistently encourage all employees to “think and act like owners.”  They’re not just saying the words. They know that each person’s actions do impact the organization’s outcomes. All employees are empowered to seek input as needed and make decisions that are supportive of the greater good. Goodbye, bureaucratic minutia! Hello, great decisions!

Make good stuff better. Feedback, feedback, feedback. Our success is built on improving as individuals and as an organization. We give immediate feedback and resolve conflicts right away. We use a “24-hour” rule, which means that issues need to be communicated directly to the person within 24 hours. This minimizes distraction, resolves issues and allows everyone to move forward. We regularly acknowledge successes, growth and performance gaps. One Humanergy employee noted in the survey, “We have high standards of performance because our clients have high expectations.”

Oddly enough, we don’t talk a lot about issues of morale and organizational climate. Maybe Dwight Eisenhower was right when he said, “The best morale exists when you never hear the word mentioned.” We focus on the fundamentals, and periodically seek formal feedback on how we’re doing.

Ready to make your organization a great place to work? Start by finding out what your people think now. One low-cost resource is surveymonkey.com, but there are lots of user-friendly options for surveying staff. Want tips for where to begin? Just email Humanergy at info@humanergy.com.

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