Tag Archives: ideas

Three reasons NOT to have a meeting

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I saw a post today about how to drastically cut meeting time by sending out relevant materials in advance and proceeding right to discussion. Margaret Heffeman writes in her blog at cbsnews.com that assuming people do their homework and proceeding right to discussion will save about 90% of your meeting time.

I have an even better idea. Cancel the meeting! Here are three reasons people often meet when they should not:

To discuss an issue. If you don’t need to decide what to do right away and the issue isn’t sensitive or complicated, people can find other ways to share ideas. Use a chat board or other social media, ask people to respond to a targeted survey or simply use natural opportunities (like hallway conversations) to ask people what they think.

To build relationships. People who work together do need to create a connection that allows for open communication and mutual trust. Opportunities to build relationships can and should be built into a meeting agenda. However, if you’re having a weekly meeting with no other defined and necessary outcomes, you’re probably wasting everyone’s time. Try a monthly lunch instead, and keep meetings focused largely on achieving business results.

Because it’s on the calendar. This is the most frequent type of meeting that should not happen – meetings that are on a regular basis without regard to the need/focus. Schedule the fewest number of recurring meetings possible and feel free to cancel them if you don’t have an output-based agenda.

What are the worthwhile reasons to meet? Hold a meeting if you need to make a decision, engage the group creativity, get aligned on direction or improve a specific aspect of team functioning.

Meeting when it isn’t absolutely necessary wastes everyone’s time, and may actually create more issues. “Our meetings are held to discuss many problems which would never arise if we held fewer meetings” (Ashleigh Brilliant). 

 

Need to make your (fewer) meetings count? Contact Humanergy.

Photo from iStockphoto.

 


The best way to think great thoughts

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You have a problem to solve or a new idea to cook up. What do you do? Pile lots of people in a room and brainstorm, right?

Wrong. It turns out that free association in a group uncovers predictable options, not innovative, creative ones. In the presence of others, we don’t want to seem weird, so we edit our responses or end up building on someone elses thoughts. And let’s face it. Being in a group of your peers is often not the relaxing, free-form state your brain needs to produce its best work (especially if you tank up on coffee and sugar). Fast Company’s Debra Kay blogged about this:

“It turns out that a brainstorming session is a great place to load up on baked goods and caffeine, but it’s not so great for generating ideas.”

Instead of group brainstorming, start with laying out the issue and then let people go about their lives. Allow the thoughts to percolate and pop up when they’re ready – usually when they’re engaged in something else. Some of the greatest thoughts spring to mind when you’re in the shower, taking a walk or doing something else that is pressure-free.

MindTools recommends individual brainstorming before any group engagement around an idea. Find a place away from distractions, and consider creating a Mind Map to articulate and connect thoughts.

You may want to do something more productive with your time than pondering new uses for your toilet plunger. Whatever you decide to tackle, start with giving everyone some solo time before gathering to brainstorm. You’ll tap the best ideas your people have to offer.

Need to energize your innovation? Contact Humanergy.

Picture from iStockphoto.

 

 

 


Can you really say no to your boss?

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Even when you have a positive relationship, bringing bad news to the boss is something most people would rather avoid. This includes telling the boss, “no,” even when it’s the right thing to do.

Sure, the supervisor should welcome honesty and candor – and most do. However, when delivering a “no” message, it’s also important to know what to tell your boss, when and how.

Katherine Reynolds Lewis of Fortune wrote, “companies that foster a fear-free culture enjoy better decision-making, more ethical behavior and the ability to truly harness the collective brainpower of the workforce.”  Creating and maintaining a positive culture isn’t just the boss’ job. How direct reports share information and team with their bosses for mutual success contributes to a transparent culture as well.

How do you effectively tell your boss “no?”

Communicate when an important result is at stake. If a key project or outcome is at risk, you need to tell your boss. State the situation clearly and provide possible solutions. “The software integration is 2 months behind schedule and 40% over budget. Options include adding a person to the team or finding an alternative vendor.”

Be honest about what you can and cannot do. Speak up if your boss assigns you something that is outside your skillset and more than a stretch goal. However, don’t leave her holding the ball. Suggest what you can do and who might fill the gap. “My skills would be better utilized on the project management end, with Sean on the technical side.”

Prepare the boss and speak in private. Your boss may be less willing to be open to input if it comes out of the blue. Send him an email, letting him know that you have some ideas you’d like to share. Meet one-on-one to explore these ideas without an audience that could have an unanticipated impact.

Say thanks. Even if she doesn’t agree with your perspective, your boss took the time to listen (hopefully). No matter how the meeting goes, genuinely thank her for her time. You’ll build some relationship capital that may be helpful in the future.

When saying no, or delivering any message that might be hard to hear, use as few words as possible. There is no need to use giant words, spin, lecture or defend. Remember the advice of John Kotter. “Good communication does not mean you have to speak in perfectly formed sentences and paragraphs. It isn’t about slickness. Simple and clear go a long way.”

 


Curiosity: A leadership superpower

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We are hard-wired to be critical of new ideas. Maybe it’s our Stone-Age brains in the forefront, avoiding risk in order to survive. Sometimes the urge to appear intelligent and decisive can result in too-swift judgment of something novel.

Art Markman’s blog on promoting a culture of smart thinking includes a tip on staying open to ideas. He recommends that you allow fresh information some “soak” time and try them out before you pass judgment.

Staying open to different viewpoints can only happen when we are willing to be wrong sometimes. We may also need to wrestle with some powerful emotions, such as anger or hurt. In these moments of vulnerability, curiosity is both difficult and much-needed.

If you’re like me, you may be programmed to quickly ask, “What’s her problem?” or “Is he nuts?”

To boost curiosity, try some new questions: “I wonder why he said that?” “What would that look like?” “How would that work?” “What do I like best about it?”

You may find that these questions will not only open your mind…it will unblock those of the people around you as well.

Need some help staying open-minded? Contact Humanergy.

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Strategic persistence: Don’t give up if the cause is right

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You have a position on an issue or a new idea that you believe is right for the organization. In spite of significant effort, the innovation isn’t gaining traction. In fact, there appears to be significant opposition. It can be tempting to throw in the towel, even when you have the facts to support your position. How do you persist when you know you’re right and others aren’t on board?

Persuasion involves more than charisma and charm. Patience, time and a disciplined set of strategies are required.

Shape the discussion. You need to be the one driving the conversation.  provide the facts, give the context and connect the dots for others who need to get on board.  By all means, include others’ perspectives.  Just don’t let them be the spokesperson for the topic.

Infect others. Think of your idea as an epidemic that needs to be spread. Your enthusiasm and ability to articulate your argument can be persuasive tools. Figure out who the key players are in this situation.  They may or may not be people in positions of authority. Some people may be “connectors” -  individuals with broad social networks who are able to influence others (see Malcom Gladwell’s book, The Tipping Point).

Be nice. Forget taking off the gloves; you won’t advance your position by getting into a sparring contest with your opponents. You will score points by punctuating your argument with self-effacing humor and an open mind.

Know your opponents’ position. Play devil’s advocate and come up with every conceivable reason why your idea is terrible. You can then anticipate the opposition’s arguments and be prepared to derail them before they are mentioned. Your adversaries will come up with some unexpected roadblocks, so be ready to think on your feet.

Adjust to new realities. External factors may change the equation. Be prepared to adjust your plan and your persuasive tactics based on new information. This will show a fluid grasp of the situation at hand, and you won’t be caught using last year’s data for this year’s problem.

Outlast them.  Be calmly persistent and keep the issue front-of-mind for key people. Sometimes the victor is simply the person who is willing to continue playing the game.

Persistence involves resilience over time and the ability to maintain serenity in the midst of turmoil. Don’t underestimate the power of simply maintaining a forward momentum. As Calvin Coolidge said, “The slogan ‘press on’ has solved and always will solve the problems of the human race.”

Want to be more persistent when the time is right?  Or could your team learn some new strategies for “pressing on”?  Contact Humanergy.

Photo courtesy of stock.xchng.

 


I’m always right

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I don’t know about you, but I’m pretty much always right. I may be able to put on a face of openness, but I am at heart a very opinionated person. Ask me about almost any subject, and I most likely will have a strong (and well-reasoned) opinion on it.

The difference between me and the folks I find downright scary? I am willing to admit that I don’t know everything, and there are whole areas about which I am clueless (e.g., opera and poetry). I am also willing to change my mind based on a compelling set of facts, personal experience or the counsel of wise people. In other words, I know I’m right AND I’m not so rigid that I am unwilling to listen, learn and change my mind.

Leaders are supposed to be open to new ideas and shift strategies when circumstances dictate. Not all do that effectively. It seems to come from a deep need to be right, which is really just masking a deep fear that they aren’t as competent as they should be.

Since it’s unlikely that you’d identify yourself as a person who must be right all the time, how can you work with someone else who is sure they’ve cornered the market on brains?

Know thy know-it-all. You’ll work more effectively with the alleged wiz if you understand what makes him or her tick. How does this person like to receive information? Do they need to know the details, or would they be more impacted by the big picture view? Would it be better to provide a visual, a bullet point list or a detailed report? Align your interactions to meet their needs, and you’ll eliminate some of the roadblocks to working together.

Appeal to their (fragile) egos. I’m not a big fan of sucking up in any form. When dealing with people who are insecure and can never be wrong, it is sometimes necessary to employ the “you-said-something-the-other-day” strategy. If you have a compelling argument for a certain decision, start from something the know-it-all said (and feel free to take a little license from there). For example, “You mentioned the budget for the ABC acquisition yesterday, and I figured you were wondering about the numbers. I took a look at them, and you’re right. We are 20% over budget! Here’s a strategy for coming in on target.” The most important part of this strategy was the “you’re right” part, which is music to their ears.

Combat their unrealistic optimism. Leaders who must be right find it difficult to appropriately gauge risk. They are overly optimistic that everything they touch will turn into gold. Proceed with caution, but do bring the facts to light. Portray it as the way to “maximize their brilliant innovation” and it will be an easier pill to swallow.

Here’s one of the most frustrating things about people who think they’re always right. Even when they do switch sides on an issue based on more information, know-it-alls find it hard to view themselves as being wrong in the first place. As Ashleigh Brilliant said, “My opinions may have changed, but not the fact that I am right.”

Want to find out more about working with your (un)friendly neighborhood know-it-all? Contact Humanergy.

Photo purchased from istockphoto.com.