Posts Tagged ‘Supervision’

Should you be a dictator?

Tuesday, July 6th, 2010

Few leadership articles have stirred a response like the one titled Your Company Is not a Democracy by George Cloutier. There was even some question about whether it was serious – or if it was a parody of old-school “command and control” leadership styles. However, it’s a bona fide opinion article, and most of the comments made us cringe.

Here’s Mr. Cloutier’s advice, and Humanergy’s take.

Be a dictator. Give direction, but not about everything. Dictate the mission, values – the critical few things that will keep your organization focused and successful. Don’t waffle on those.

Tell your employees: “Don’t think – obey.” If your employees aren’t thinking, they should stay home. You need all intellects, skillsets and experiences actively engaged on your organization’s problems and opportunities.

Forget your likeability score. Earn respect through true leadership and likeability will probably come. True leaders don’t walk around with the goal of being warm and fuzzy, but they do treat people with genuine respect and kindness. They know that engaged workers who see themselves as an integral part of the organization produce better results. Therefore, good leaders communicate often, get input from their people and earn trust and respect at the same time.

Be a feared general. Don’t use fear as a tool. Using fear as a leadership tool is a sign of the leader’s own insecurities. Anyone holding the reins that tight is doing so out of fear – fear of losing control, new ideas or not being the smartest person in the room. You cannot command respect through fear. What you will create is an environment that encourages in-fighting, short-term gains and employees doing anything possible to look good.

Fear is the best motivator. Praise is a far better motivator. Our blog post on praising employees quoted research on the connection between praise and performance. Employees who receive regular praise have higher productivity and lower turnover, and they make fewer mistakes. Fear, on the other hand, may produce some short-term compliance to avoid reprisals. But because fear increases physical and emotional stress, employees are less productive over time. They’re also profoundly unfulfilled, which in turn causes your employees to dust off their resumes and find a less toxic environment.

Penalize poor or negligent performance. Spend more time feeding good performance than pointing out what’s not going well. Indeed, poor performance must be addressed as soon as it is noted. However, if you as a leader spend most of your time doling out penalties for poor performance, you are taking time from your most high value work. You should spend the vast majority of your time figuring out what is working and building on that success.

Fire incompetent employees. Surround yourself with only the best people. There should be no room in your company for people who operate contrary to the values, ethics or best practices that you’ve established. Hire and groom people who’s goals align with the organization’s and with passion to continually learn. Do that well, and you won’t need to fire many people.

Enforce, enforce, enforce. Adapt, adapt, adapt. Plans are made to be adapted to an ever-changing business environment. Rather than insisting that people follow your plans exactly, encourage adaptation within key parameters. The goals and best practices won’t change, but you’ll be nimble and responsive in how you get there.

Being a dictator requires a leader to possess all the wisdom, creativity, experience and judgment necessary for success in an ever-changing world. No one can do that. Unfortunately, some people still operate in the mindset that they can do it all, that they have all the answers. Scary. As Emile Chartier said, “There is nothing more dangerous than an idea when it is the only one you have.”

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Accountability with compassion

Tuesday, June 22nd, 2010

A recent New York Times  interview with Niki Leondakis, chief operating officer of Kimpton Hotels & Restaurants, illustrated an important point. You can hold people accountable to high expectations and show compassion at the same time. Early in her career, Ms. Leondakis felt that she needed to emulate the other (mostly male) leaders who had a take-no-prisoners, harsh style. Over time, she learned that it not only felt better to show compassion, a more compassionate approach was more effective as well.

What is compassion and how can it help you hold others accountable?

Compassion isn’t weakness. Compassion is rooted in a profound respect for others and reflects an unfailing commitment to uphold the dignity of people. As such, all people deserve compassion, even if they’ve made a mistake or even done something unethical or illegal.

Compassion requires listening. When people don’t meet our expectations, it’s all too easy to jump to conclusions. Compassion requires that you slow down and take time to gather facts and listen to the perspectives of all involved, most particularly the person who appears to have a performance issue.

Make sure performance expectations are clear. Part of being a compassionate boss is clearly outlining what you expect in terms of behavior, results and impact. This should be done not only at the point of hiring, but should be reviewed periodically. Don’t forget that communicating expectations isn’t a one-way process. Check for understanding by asking your direct report to summarize her understanding in her own words.

Schedule check-ins and follow through. The annual performance review should not be the first time your direct report hears that there is a problem. Upon hiring, or when a new project is assigned, schedule time for updates and feedback. Don’t assume that everything is going well. Ask questions and share your perspective; if more resources, such as training, information or time, are needed, advocate for what is necessary for success.

Don’t dilute feedback. You might think that you’re doing the person a favor by being less direct. In fact, you’re potentially creating harm. If your direct report doesn’t hear all of the feedback, performance may continue to deteriorate. Then you’ll be forced to deliver even more bad news – even to the point of disciplinary action.

If disciplinary action is necessary, move forward. Expectations were clear. The person was properly trained and supported. If poor performance dictates disciplinary action, as Nike says, just do it.  Not ruthlessly or in a cold manner, but don’t beat around the bush. Share the behaviors that are a problem and how they impact the organization. Outline next steps and expectations. Don’t forget to listen, too, since this is one way to honor the person’s dignity. You can certainly share that you find the situation unfortunate, but  remember that it’s not something you created; therefore, you cannot apologize for it.

Allow the person to have a reaction. Just don’t fall into the trap of taking responsibility for the other person’s feelings. You didn’t create the situation and aren’t responsible for managing the other person’s emotions. Listen and remain calm in the midst of the storm. Above all, avoid phrases like, I know just how you feel or everything will be all right.

A truly compassionate supervisor not only delivers the good news, but the bad as well. Done well, both types of communication foster positive relationships and professional growth. Having the other person’s best interests at heart is a great foundation. In addition to good intentions, deliver your clear, factual message with compassion. You will sow the seeds of goodwill and future success, and everyone will be happier. As the Dalai Lama says, If you want others to be happy, practice compassion. If you want to be happy, practice compassion.

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A former peer is your new boss!

Monday, March 22nd, 2010

You always knew she had talent and was hard-working. Now the person who used to sit in the next cubicle is moving to a corner office. How do you manage the transition and the issues that will arise?

Discuss roles and expectations. Hopefully the new boss will initiate a conversation. If not, ask for a time to discuss expectations and priorities. Share what you’re working on and align on goals.

Address the relationship issues. Talk about what might change now that your former peer is your boss. If you’re friends, discuss how you’ll deal with others’ perceptions or concerns. Will your peers be on the alert for favoritism? Probably. Understand that your boss will need to curtail the social aspects, at least for a while; she may also not be able to assign you that coveted project right away.

Manage your mindset. It may not be comfortable to admit that you’re a little jealous; if you are, admit it and work through it so you can perform in a way that will put you in line for the next promotion. If you balk at having a former peer having control over your work life, recognize that it is a normal initial reaction. You just need to get over it, and hopefully make the best of it as well.

Support the new boss, but don’t be a guard dog. Colleagues will look to you to assess how you’re handling this change, especially if you were tight as peers. You don’t have to defend her every move or tell her everything that’s being said.  Stay positive, encourage open communication and support everyone in achieving the team’s goals.

Keep the focus on work. In spite of this upheaval, there is work to be done. You’ll weather the storm favorably if you maintain focus and advance the organization’s mission.

Having a former peer as your new boss not only means that the priorities at work will likely change; relationships will change too. You can see that as a negative or as an opportunity to forge a partnership that works for everyone. It starts with the right attitude. As author Carlos Castaneda said, We either make ourselves miserable, or we make ourselves strong. The amount of work is the same.

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Trust and verify

Monday, February 1st, 2010

binoculars-adultMuch has been written about the importance of people trusting their leaders. Less attention is paid to the essential quality of trust in your direct reports (sometimes referred to somewhat disparagingly as “subordinates”). There is a sweet spot of trust, somewhere between not trusting them at all, to simply doling out tasks and washing your hands of the matter.

We want to believe that our direct reports (DRs) are trustworthy. Essential characteristics for trust are integrity, competence, transparency, reliability and commitment. When we see or even sense a waffling in any of these qualities on the part of a DR, trust is damaged.

Even when trust is high, you can’t delegate and walk away. You should verify progress:

At the point of delegation. Don’t assume anything, even if the person you’re delegating to has a proven track record of success. Make sure you align on impact, results, boundaries and mutual responsibilities. Include how and when updates on progress will be given.

At agreed-upon milestones. No news isn’t good news when it comes to a key assignment. If your DR doesn’t come to you, seek her out, reminding her of your delegation agreement.

If the DR requests time. There may be a hiccup you’re not aware of; be available for consultation and don’t shoot the messenger if the news is bad.

When changes will impact success. Get involved when plans need to be altered due to unexpected circumstances.

If you sense something is wrong. Your “spidey senses” are tingling. Maybe the DR’s demeanor has shifted or you have heard rumors that there’s a glitch. If you have a gut feeling that something’s amiss, follow up on it.

As soon as you realize that your delegation process was incomplete. Re-align with the DR when you realize you left out vital information the first time around.

If you find yourself verifying frequently, you’ll give the impression that you don’t trust the DR’s ability. Figure out why you can’t chill out and let the DR do his job. Are you a control freak? Is the project more fun than your own job? Do you really NOT trust this person, but don’t have the courage to say so? Face up to the real reason you keep checking in, and take steps to reclaim the “sweet spot” of trust and verify. Your direct report will grow more capable, and you can get back to the strategic responsibilities that need your attention.

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